Maintain Inventory Items gives you access to your inventory database, where you can define item, hazardous, and International detail.

The Maintain Inventory Items window launches when you select Maintain > Inventory, and displays a list of the current inventory items.







 Click the column headings to change the criteria by which the list is sorted as well as the sort order (ascending/descending).







Add New Inventory

On the Maintain Inventory dialog, click New Inventory Item on the toolbar. You can also select File > New Inventory Item or use the keyboard shortcut Ctrl + N. This launches the Add New Inventory Item dialog box. Use the Inventory Information below to fill out the fields for the new item.


Modify Inventory


Edit inventory item

Double-click an inventory item to launch the Edit Inventory Item dialog. The Item Number displays in the title bar. Make any changes and then click OK to save your changes. Refer to the Inventory Information below for field descriptions.


Delete inventory item

Click the inventory item(s) you want to delete and select Delete Inventory Item from the toolbar. You can also select Edit > Delete Inventory Item or press Ctrl + D.
Confirm that you would like to delete the item by clicking Yes.




To perform a search for inventory items, click Search on the toolbar. You can also select Search > Find Inventory Item or use the keyboard shortcut Ctrl + F.

See also :



Main Tab

The information you enter here will populate line item shipment fields on the Ship screen when this item is being shipped.




Item Number

This is a required field. Items that have the same item number must have a different unit of measure.

Unit of Measure

This is a required field. The default value is "Each".  Item numbers for different inventory items can be the same, but you must define a different unit of measure for these inventory items

Item Description

This is a required field. Enter a description for the item.

Unit Weight

0.000 format; weight of each "unit of measure" of this item. Example: if you selected "Each" as the unit of measure, enter the weight of each item. When you ship against items from an order or other source interface document, the weight data from the source interface is imported and saved for each item in Maintain > Inventory. You may change this weight on the Line Item tab, and if so, the new weight is saved to the Inventory Item. However, the next time that item is imported from an order, etc, the source interface weight will overwrite the StarShip database weight for the item. The only exception is when the item does not have weight data defined in the source interface. In that case, StarShip weight data is always used.

Unit Value

0.000000 format: value of each "unit of measure" of this item. Example: if you selected "Each" as the unit of measure, enter the value of each item.

Part Number

Enter the item's part number.


Enter any marks or numbers associated with the item.


Enter the Universal Product Code Number.


Enter the Global Trade Item Number. The GTIN is a globally unique 14-digit number used to identify trade items, products, or services.


Check this option if the item is stackable.


Check this option if the item is hazardous. The Hazardous Details tab will be enabled, where you can link a Hazardous Materials Profile or create a custom profile for the item.

Product Image

You can add an image up to 1MB in size for the inventory item that will display in Maintain Inventory and also on the Line Item tab. See Product Images for more information.




Product Images

StarShip allows you to store one image per inventory item. The file must be in a standard image format and not more than 1MB in size : BMP, GIF, JPG or PNG.


Add a Product Image

  1. Double-click the inventory item in the inventory list, and click the folder next to Product Image.

  2. Navigate to the image, select it, and click OK. The image displays on the Main tab.


Where do product images display?

Product images display when the item is selected on the Line Item tab.


Document Templates

You can add the Product Image field to document templates, such as packing lists, to display the product image within the document when printed.

To add a product image to a template :

  1. Go to Setup > Printing > Manage Templates and select or create the template.

  2. In the Template Designer, select the StarShip Data tool on the left and position the field where you want the image to appear :

  3. Click the    button next to the StarShip Data field.

  4. Select Line Item as the Data Source.

  5. Select the Line Item Product Image field and click OK. Click OK again to exit back to the template.

eNotify Templates

You can add the Product Image field to eNotify templates as well. (Coming soon)



Field Mapping

The Product Image field can be mapped to the Source interface in Customize Interface. Currently, this is mapped by default for the Amazon eCommerce source interface to the Amazon Item Image Order field.



Note for SQL Interface, SQL Extension, and Developer Interface Users

In order to use the Product Image feature, the image must be sent to StarShip as a base64 encoded string.






Packaging Scenarios

Packaging Scenarios allow you to specify and automate how items are packed into packages and pallets. StarShip can also "learn" how you pack items into packages and/or pallets as you enter information and save shipments on the Ship screen. StarShip then uses those scenarios the next time you ship the item.

Note : When using packaging scenarios, the packaging is calculated when the shipment is imported and is not recalculated if/when the quantity is changed. If quantities need to be changed when packaging scenarios are being used, shippers should use the Shipping Assistant to first adjust the quantities. Packaging scenarios will then be adjusted based on changes to the line item quantity.



Manually enter a package scenario

Follow this procedure to enter a packaging scenario for an inventory item.

  1. Select Maintain > Inventory.

  2. Select to edit an existing item or add an item.

  3. Under Packaging Scenarios, click Add.

  4. Enter the following information:

  5. Click OK. A dialog box will appear, asking if the value it calculated for the Total Weight field is correct. If this value is correct, click OK. If not, click No and you can return to the previous dialog to change the Total Weight field.

Once you have accepted or adjusted the Total Weight field, StarShip will not recalculate the Total Weight field if you edit the packaging scenario. Automatic calculation of the Total Weight field only occurs as you enter a new packaging scenario.




Auto-learn feature

StarShip will automatically learn your packaging scenarios when you save a shipment. These auto-learned scenarios will appear in Maintain > Inventory for the item, under Packaging Scenarios, and are designated by a check mark in the "Auto-Learned" column.

Notes about the Auto-learn feature :




In order for StarShip to automatically learn your packaging scenarios, you must have the "Automatically learn packaging scenarios while shipping" check box enabled for inventory items.






Automatic Packing

StarShip can also automatically pack your items based on saved packaging scenarios. Enable this feature by selecting "Automatically Pack Items based on packaging scenarios" in Setup > Preferences > Freight > Packing Preferences or Setup > Preferences > Parcel > Packing Preferences.

Example: Let's say you have autolearn and autopack enabled. You then save a shipment of 100 widgets that are packed into 4 large boxes. From this point on, when StarShip sees that you are shipping 1000 widgets, it will automatically pack them into 40 large boxes.





Freight Tab

This information will populate shipment fields when shipping this item with a freight carrier (in StarShip Freight mode).





Select a group. When you make a selection, any NMFC information associated with the group is automatically populated on the inventory dialog box.

You can access Maintain Groups to add or edit groups by clicking the button.

See also : Maintain Groups

NMFC Code and Sub Code


Enter or select NMFC codes. If you enter new NMFC information for an inventory item, the NMFC data will be saved to your NMFC database in Maintain NMFC.

See also : Maintain NMFC

Freight Class

Select a freight class from the drop-down list.

NMFC Description

Type in the NMFC description for this item.





International Tab

This information will populate the International tab for the inventory item when shipping this item internationally.




Schedule B Code and Description (US Origin)

The Harmonized Tariff System (HTS) assigns a number to each product that is traded internationally to insure that customs officers and statisticians around the world are referring to the same thing when classifying a product. Each country can assign on its own four additional numbers, making the entire number 10 digits. The United States does this with its Schedule B system, which is used to describe exports from the U.S.

Type in the 10-digit Schedule B Export Code, or click the magnifier icon next to the field to choose from the Schedule B Codes table. The description is populated from the code description.

The Schedule B information will be saved for the shipment and for the inventory item. The following time you ship this inventory item, the code will be filled in. The Schedule B information appears on the Line Item tab when you are in Line Item view, under International Data.

More about Schedule B Code Lookup





Country of Manufacture

Select the country where this item is manufactured from the drop-down list.

Schedule B UOM

If the Schedule B code has more than one unit of measure, select the unit of measure to use for this item.

Schedule B Multiplier

Specify a multiplier to convert the Inventory UOM to the Commodity UOM.

EEI Classification

Electronic Export Information (formerly known as the SED), classification type; if this inventory item requires EEI data to be submitted, enter the EEI information. More information about EEI Classification settings follows this table.

Certificate of Origin

Some destinations require a Certificate of Origin (CO) for certain commodities. The commodity being exported and its destination determine if the CO is required. If the CO is required for this item, enter the Certificate of Origin information. More information about Certificate of Origins settings below.




EEI Classification (US Origin)


Commodity is exempt

No EEI is required because all commodities are exempt. When selected, choose the FTR Exemption ID Number from the drop-down list. A description of the exemption is shown below it.




Commodity is subject to Export License (includes License Exception)

When checked, select the Exception or Type from the drop-down list. Depending upon the selection you make, enter the appropriate information into the following fields:

Commodity is subject to ITAR

An exemption in the International Traffic in Arms Regulations (ITAR) (CFR 120-130) serves as the written authorization from the Directorate of Defense Trade Controls (DDTC) to permit the export. Therefore, it is unnecessary to have any additional license or other written approval from DDTC.  When selected, fill out the following fields:



EEI information is not available for or does not apply to this item.

SC Classification (Canada Origin)


The Canadian Export Classification system is based on the International Harmonized Commodity Coding and Description System (HS). Canadian exporters or their agents, are required to assign an Export HS Number on all export transactions. The Canadian Export HS Number is based on the international six digit “root” with an additional 2 digits added for Canadian domestic purposes.

Type in the SC Classification Code, or click the magnifier icon next to the field to choose from the complete list of codes. The description is populated from the code description.

The SC Classification information will be saved for the shipment and for the inventory item. The following time you ship this inventory item, the code will be filled in. The SC Classification information appears on the Line Item tab when you are in Line Item view, under International Data.




Certificate of Origin

Some destinations require a Certificate of Origin (CO) for certain commodities. The purpose of the CO is to authenticate the country of origin of the merchandise being shipped.

The CO verifies the country in which the goods were manufactured. The commodity being exported and its destination determine if the CO is required. Some nations restrict imports from certain countries; many countries limit the quantity of goods that are allowed to be imported, or give preference to goods manufactured in the U.S.

Note : For UPS Canada Origin : If the shipment contains both NAFTA and Standard items, you cannot print the US Certificate of Origin or NAFTA Certificate of Origin; you will be prompted to use the StarShip forms instead.


See also : International tab, International Preferences Settings, International Shipments




Hazardous Details

The Hazardous Detail tab becomes available when you check the Hazardous check box on the Main tab. You can assign or create Hazardous Materials Profiles to associate with inventory items, or add up to 3 hazardous materials to the CFR/IATA tabs.



On this tab, you can assign a Hazardous Materials Profile to an inventory item. It can be a profile you already set up, in which case you select it from the drop-down list to populate this tab. The selected profile will be linked to this inventory item and will populate shipment fields when shipping the item.




To create or modify a profile to add here, click the ellipsis button next to the Profile field to access Maintain Hazardous Materials Profiles.



Add Hazardous Materials to Create a Custom Profile

You can also add hazardous materials on this tab to create a "CUSTOM" profile for the inventory item. To search for a hazardous material to add to a profile, click the Search button. You can search by Shipping Name or the UNID. Enter the search term and press Search. Then, select from the Search results and press OK to add the material to the profile.

Use the Copy for IATA button to populate the IATA tab. The information is duplicated on both tabs.

For more information about fields and setting up profiles, see Hazardous Materials Profiles.

See also : Hazardous Materials Preferences Settings