When shipping against Sales Orders, StarShip takes the place of the Shipment Entry module in Sage 300. StarShip can process the Sales Order and create and write shipment detail to a Sage 300 Shipment in one step. You can also choose not to have StarShip create the Shipment, in which case the shipment detail is written back directly to the Sales Order.
By default, when shipping against Sales Orders, StarShip will create the Sage 300 Shipment when you Ship/Process the Sales Order in StarShip. This is the most common setup scenario. StarShip will create and write back to the Sage 300 Shipment when you process a Sales Order in StarShip, unless you disable Shipment creation for Sales Orders in Write-Back Setup.
The "Do not create shipment when shipping Sales Orders document " setting in Write-Back Setup is disabled by default. If you do not want StarShip to create a Shipment when you process Sales Orders, and you want to create the Shipment manually in Sage 300, you can check this option. There will be differences in how write-back occurs when you have this setting checked. See the notes below for more information.
This section contains general information for manually shipping against Sales Orders. You can also use StarShip's Shipping Assistant, which simplifies shipping by providing a graphical, step-by-step means of importing, classifying, and packing items originating from source documents. If enabled, it will appear automatically when you import Sales Orders into StarShip.
Shipping Assistant
If you want to use StarShip's Shipping Assistant, make sure you have the Preferences setting "Always use Shipping Assistant when importing orders" checked in StarShip Setup. You can find it under Shipping Assistant Preferences for Parcel and for Freight.
To launch the Shipping Assistant from the Ship screen,
click the Shipping Assistant button in the toolbar:
Manual : You can load a Sales Order into the Ship screen by typing the
Sales Order number directly into the Sage 300 Sales Order field.
or
Browse: Click the magnifying glass to browse a list of Sales Orders based
on filters. 
The Search/Batch Processing functionality allows
you to search for and process one or multiple documents.
Filters
Use the available filters to narrow down and sort your search results. The available filters vary depending upon the currently selected document.
After selecting the Sales Order(s), you can then process the Sales Order(s)
automatically OR you can load a Sales Order and enter or modify shipment
detail.
Note : The Order Type column can be used to sort orders
by status. Only Sales Orders with an Active status can be imported.
Process Selected : If you are processing one or multiple orders, StarShip will process the shipment(s) according to the batch settings you select. For more information about batch settings, click here.
OR
To select a single Sales Order, double-click the row (or check the box and click the Load Document button) to load the Sales Order into the Ship screen. If any line items have previously been shipped, StarShip retrieves related freight information (if applicable). If items have not been shipped before, or line item detail is not mapped to Sage 300, you may need to enter additional information, such as freight class. Next, pack the line items in the shipment into packages.
You can pack the shipment manually, by clicking the Packaging View button. In the Packaging View, drag and drop the items into first level packaging (for example, Box). See example
Line items can be packed using
learned or created packaging scenarios (added or modified in Maintain Inventory). If you've shipped any
of the items before, StarShip retrieves packaging scenarios and automatically
packs those items into first level packaging (boxes, cartons, etc).
By default, auto-packing based on packaging scenarios is not enabled.
You can enable this setting in Setup
> Preferences under Shipment Processing (for Freight or
Parcel); check the option, "Automatically pack items based on
packaging scenarios." Control how items are packed using the
related Auto Pack Preference setting below it.
Note: StarShip supports mixed items in
one box. However, StarShip can only learn packaging scenarios for
future shipments when you have one type of item in one package. The
auto-learning of packaging scenarios is optional and can be disabled.
Items imported from Sage 300 Sales Orders can be packed automatically into a default box. StarShip will pack loose items into default packaging based on the Preferences setting, "When importing orders, pack all loose items into a default package." This is the default setting; if you want to change this default, uncheck this setting in Parcel or Freight Preferences setup under Shipment Processing. Note that this setting is worded differently for Freight Preferences because it takes pallets into account.
More Information : Line Items
Enter Packaging Details
Packaging
For Parcel shipments, you would enter package detail for existing packages. Remain in the Packaging View and navigate through the packages to weigh them or add package level details on the Packaging tab.
BOL (Freight Shipments)
For Freight shipments, StarShip populates the bill of lading using line
item and packing information. Bill of Lading settings in Freight
Setup allow you some flexibility regarding how StarShip converts item
packaging information into the bill of lading body. Typically, similar
items with the same class are grouped under one general description. The
commodity description may be edited on the BOL tab. You can also manually enter the BOL.
Enter Freight Billing Info
Enter or modify the freight billing information of the shipment, if necessary.
Select the Shipping Method
Select the shipping method - Carrier and Service - on
the Shipment tab, and enter
shipment detail that was not populated.
Rate the Shipment
Rate the shipment with the currently selected carrier by clicking Rate from the File menu or by pressing Ctrl + Alt + R. To rate shop, click the Rate Shop button in the toolbar or press Ctrl + Alt + S. Select a carrier from the Rate Shop tab. For more information, see Shipping Process > Rating in the StarShip Help.
Ready Date and Time
Enter the shipment's Ready Date (and Pickup Time, for
Freight) on the Shipment tab.
Save the shipment
There are two options for saving shipments.
Save: To save a shipment without processing
it, select Shipment > Save, press Ctrl + S, or click the Save button
on the toolbar. This action saves the shipment as a draft, but does
not process the shipment, request pickup from the carrier, automatically
print shipping documentation, or write back any information to Sage
300. The shipment is essentially saved as a draft so you may open
it and make changes.
Ship/Process: To process a shipment, select
Shipment > Ship/Process or select the Ship/Process button from
the toolbar. The shipment is tendered to the carrier. If you set up
the bill of lading and/or labels to print automatically,
they are now generated. StarShip also performs write-back of freight
and notes to Sage 300.
Shipment Status
Once a shipment is processed, the Shipment Status changes from Open to Processed on the Shipment tab. The status can now be modified.
Shipment Creation/Write-Back
After you Ship/Process a shipment, StarShip creates or updates the Sage 300 Shipment for each Sales Order in the shipment. If you have StarShip set up to not create the Sage 300 shipment when you ship against Sales Orders, the freight, notes, and tracking will write directly back to the Sales Order.
Here are some notes:
If StarShip is updating an existing Shipment from the same day, it will increment the existing freight amount by the amount of the shipment. If it is not the same day, StarShip will add a new line item with the additional freight amount.
When you ship multiple orders and StarShip is set up to not create the shipment, the freight will be distributed evenly amongst the Sales Orders.
When you void a shipment in StarShip, the Shipped Quantities on the Sage 300 Shipment do not get updated. The Shipped Quantities on the Sales Order, however, will revert to the original values.
If you ship against a Sales Order that you previously voided, StarShip will create a new Sage 300 Shipment document on Ship/Process.
The most common scenario is that StarShip creates and writes back to the Sage 300 Shipment when you process a Sales Order in StarShip.
The freight charge writes back to a separate line item under the Miscellaneous Charge Code you set up.
The actual freight charge will be shown in the Ext. Price field.
Notes will write back to the Comments field on the Totals tab.
The tracking number will also write back to the Tracking No. field on the Customer tab.
If StarShip does not create the Shipment for the Sales Order, the following occurs when you Ship/Process the Sales Order in StarShip :
See also : For in-depth information about processing shipments, see Shipping Process in the StarShip Help.
